TERMS & CONDITIONS
UPDATED FOR 2023
Admission of new applicants will be granted on a first come first served basis. Enrolment of all applicants is subject to space availability. Applicants who are not enrolled will be placed on a waiting list. Camp Solelim reserves in its sole discretion, the right to depart from the acceptance procedures listed above to serve the best interests of the camp. Completion of the initial application does not guarantee acceptance into camp. Parents/Guardians must pay their deposit and complete all required forms in order to be eligible for enrolment. Families will be sent an email confirming their enrolment within 5 business days of completing the full registration process (includes deposit and all required forms). Campers are admitted into camp on a first come first served basis, based on completed registrations only.
This application is to be accompanied by a $500 deposit. This deposit includes a non-refundable $200 registration fee. If the camper withdraws or their application is cancelled for any reason, the following policies will apply:
Withdrawal/cancellation before Jan.1: Deposit will be refunded less $200 registration fee
Withdrawal/cancellation between Jan. 1 and Feb. 28: $500 (full deposit) will be forfeited
Withdrawal/cancellation between Mar. 1 and May 31: $1500 will be forfeited
Withdrawal/cancellation after Jun. 1: full fee will be forfeited
Camp fees shall be paid as follows:
$500.00 deposit with application;
$4,000 by January 15th;
Balance by April 15th.
Monthly and customized payment instalments can be arranged. Scholarship applications are due in December, with scholarships awarded in January. No camper will be permitted to attend camp unless all camp fees have been paid in full by June 15th.
Camp Solelim is a non-profit organization whose costs for food, staff and program are fixed; we cannot issue refunds for an incomplete session for any reason.
Camp Solelim reserves the right to amend, alter or cancel any scheduled session in which a camper is enrolled, in accordance with a public health order of the Government of Ontario or the Government of Canada. Camp Solelim also reserves the right to amend, alter or cancel, at its sole discretion, any scheduled session in which a camper is enrolled, should it be of the view that there is a health risk to campers and/or staff related to COVID-19.
Camp Solelim reserves the right to request additional medical/health information related to COVID-19. Camp Solelim also reserves the right to to require campers and staff to complete vaccination protocol and/or testing protocol for COVID-19 prior to camp.
Camp Solelim reserves the right to implement COVID-19 testing and/or antibody testing protocols for all campers and staff (if applicable), as well as implement changes to health, safety and behaviour standards while at camp. By signing this document you hereby provide your consent for Camp Solelim to test the camper for COVID-19 and/or antibody prior to the camper’s arrival to camp and thereafter during camp, in accordance with our testing protocols.
Camp Solelim may, as required, implement guidelines or restrictions relating to sanitation, cohorting, camp activities, and camper trips.
If a camper contracts and/or tests positive for COVID-19 prior to the start of the camp session and is required to miss camp due to isolation requirements, no refunds will be given for missed days at camp.
If a camper contracts and/or tests positive for COVID-19 while at camp and is sent home, Camp Solelim will issue a a prorated refund for the number of full days that Camp Solelim requires the camper to miss camp based on the camp fee less $2,000 for fixed costs.
Under the Privacy Act, your personal information, including health information relating to your child, is protected. Camp Solelim complies with this legislation and understands the importance of protecting this information. Camp Solelim collects, uses and discloses your personal information strictly for the following purposes:
to register and collect payment for your child to attend our camp program
to contact you with respect to registration information
to enable staff to contact you to discuss your child’s supervision and medical care
to assess your child’s health needs
to identify, deliver and ensure continuous high-quality supervision and medical care of your child
to communicate (before or during our camping season) with health care professionals who may be treating your child
to set up and maintain confidential records on your child with respect to registration and medical information
to comply with the law
Camp Solelim provides camper lists, which include the name, email and telephone numbers of campers and parents/guardians, to its associate camp, Camp Biluim, for the purpose of providing your child with the opportunity of continuing in the Canadian Young Judaea camping system. Camp Solelim also provides its campers with the names, telephone numbers and emails of other campers should they wish to communicate once the camp season has ended. Occasionally, we will share lists with information of registered campers with prospective and new campers in order to begin developing supportive camp relationships. Your personal information is managed and accessed by our Camp Director, medical team and office staff.
The parent(s) or guardian(s) submitting this registration are those having legal custody of the child. Conditions of custody, if applicable, must be fully communicated in writing to Camp Solelim, including, if applicable, a copy of the section of any court order referring to visitation rights.
The parent/guardian certifies that his/her child is healthy and socially and emotionally ready for a resident summer camp experience. Parents/Guardians must fully complete and return the camper questionnaire and health forms requested by the camp, including obtaining any additional physician's/therapist documentation and/or signatures if requested. If the camper must leave camp as a result of any medical or mental health issue which was not disclosed on the camp's medical forms, or as outlined in writing if the issue surfaced over the period of time that camp received the medical form and camp began, none of the camp fee will be refunded. All additional transportation costs incurred as a result, are the responsibility of the parents/guardians.
Camp Solelim reserves the right to make and amend its decisions related to health and safety matters as it sees fit and at any time. This could include, but is not limited to, matters related to vaccination, testing, the on-going COVID-19 pandemic, and/or requesting additional medical/health information. Solelim also may need to implement changes to health, safety and behaviour standards prior to camp or while at camp.
Each camper must be covered by provincial health insurance or international medical insurance. In the event that a camper requires special medication, examination or treatment (including dental work) beyond that which is available at Camp, the parent(s)/guardian(s) will be notified promptly and will be charged any additional expenses related to treatment and/or medication. In case of an emergency, every effort will be made to contact the parents/guardians. If this is not possible, or the parents/guardians cannot be reached, parents/guardians grant permission to the camp selected physician to hospitalize, to secure proper treatment and/or to order injection, anaesthesia and/or surgery for the child.
Camp Solelim reserves the right to dismiss any camper, without refund, who disregards camp rules, or who endangers campers’ and others’ safety, or who otherwise fails to meet the character requirements of camp as set out in the Camp Solelim Code of Conduct. All additional transportation costs incurred as a result of dismissal from camp are the responsibility of the parents/guardians.
Camp accepts no responsibility for loss or damage to any camper property incurred during the session or while in transit.
Parents/Guardians agree that Camp Solelim may use any photograph, video, image, likeness, utterance or statement in which the participant may appear to be involved, in whole or part, in any media, including the internet, for promotional or other purposes, without approval by or compensation to the participant or parent.
The family agrees to adhere to the Camp Solelim policies regarding the sending of food items, packages and electronics as set out in the Parent Handbook. By signing this form, the parent/guardian will ensure that the camper’s cell phone and/or other communication device will not accompany the camper to camp (exceptions will be made for campers who must travel by airplane to, from and/or during camp). If found, these devices will be confiscated for the duration of the camp session (including Visitors’ Day).
Parents/guardians give the camp permission to take the camper from the campsite for camp programs (canoe trips, Rookie/Post Week activities, inter-camp competitions, etc.) and/or medical treatment.